Student records
Students should be aware that student records submitted to the University become the property of the University and shall not be released to third parties. The university reserves the right to use the records, as it deems appropriate. A hold shall be placed on the records of any student that owes an obligation to the University. A student may not register or receive a transcript from the University until the obligation is paid in full to the University and the hold is properly removed. Removal of a hold may take approximately two (2) business days.
Transcript requests
Provided a hold does not exist, a student may request a transcript from the Registration Department by completing and delivering a transcript request form. The University will release the transcript to the student. Transcript requests may be made in person or by mail. The University will charge $25.00 for official transcripts, and $5.00 per non-official transcript.
Official and non-official transcript request may take approximately five (5) to ten (10) business days to process.
Students’ right to know
The University has policies that ensure that students have access to records as provided under federal and state law. Betania International University is in compliance with Student Right to Know Act (PL 101-542). The following policies describe student rights in this regard. Please contact the Registration Department for further questions regarding a student's rights to access his/her records.
Amendment of records
A student who believes that information contained in his or her records is inaccurate, misleading, or in violation of the privacy or other rights of the student, may request that the Betania International University official who maintains the records amend them. The University will decide whether to amend the education records of the student in accordance with the request within a reasonable period of time of receipt of the request. The official who maintains the records has a responsibility to consult with appropriate officials of the University for further determination or confirmation. If the University decides to refuse to amend the education records of the student in accordance with the request, it will so inform the student of the refusal, and advise the student of the right to a hearing.
Hearing procedures
Should the request for a change in the student’s records be denied, the student may appeal the decision to the Executive Director within thirty (30) days and ask for a hearing. The Executive Director shall designate a hearing committee, which will include one administrator other than the one who has denied the request and two faculty members of Betania International University.
The decision of the Hearing Committee shall be final, except that final appeal to the President of the University remains open. The challenge to be considered in such hearings may extend only to the material in the respective University file, e.g., it may extend to the correct recording of a grade, but not to the appropriateness of the grade.
Students, dissatisfied with the results of a hearing may place a statement in the education record in question commenting upon the information therein, and/or setting forth any reason for disagreement with the University’s decision not to correct or amend the record. Such a statement shall become a part of the information contained in the education record and will be disclosed with it.
Maintenance of student records
Official academic records are maintained in the Registration Department. Included are admission applications and associated documentation, the registration forms for each semester in residence; the records of grades and credits received in courses at this institution or accepted here from other institutions; and other documents directly relating to the student’s academic progress and status.